Promotion Process

Note: These policies are currently under review.ÌýÌý

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Per campus policy:

  • Although instructor-track and clinical faculty members may, as a matter of convenience, seek promotion at the point of regular reappointment and contract renewal, they may seek promotion in any academic year after they have met the qualifications for length of service in rank and the primary unit criteria for promotion.
  • Only positive recommendations for promotion move from level to level.

In-Cycle PromotionsÌý

  • Promotion for Non-Tenured Faculty should occur during their normal reappointment cycle.
  • Every April, a listing of non-tenure track faculty, who will be up for reappointment review the following academic year, will be distributed to each unit via email.
    • The units will be provided a deadline to respond to any discrepancies in the evaluation cycle (e.g., additions and/or deletions).
    • The unit is responsible for determining which reappointment-eligible faculty, if any, are also eligible for Promotion.
      • Requirements for Promotion must be outlined in the unit Bylaws.
      • The portion of the Bylaws pertaining to Promotion should be included in the completed dossier, when submitted.
  • In compliance with the criteria for reappointment outlined by the Office of Faculty Affairs, which is found on the Office of Faculty Affairs website, each non-tenure track faculty under review will complete and submit a reappointment dossier, per the College of Arts and Sciences Non-Tenure Track Reappointment Checklist, which is due to the Dean’s Office by November 1st of the final year of appointment.
    • The unit will submit one complete electronic dossier (PDF) for each non-tenure track faculty member under review.
      • For faculty members undergoing promotion, both the Checklist and the Chairs Letter must indicate that a Promotion is being requested.
    • Each e-dossier should clearly indicate the faculty member’s name and unit.
    • Units are encouraged to keep a duplicate soft copy.
    • Please submit all Instructor (Teaching Faculty) Reappointment dossiers via EMAIL to CAS-Faculty@colorado.edu.
  • Upon receipt of the reappointment e-dossier, the CAS Faculty Development Coordinator will review the materials for inclusion of all required documentation.
  • The CAS Faculty Development Coordinator will submit the reappointment and promotion e-dossier to the Associate or Divisional Dean for review and recommendation.
  • The Associate or Divisional Dean will provide recommendation of promotion to the CAS' Faculty Development Coordinator.
  • CAS Faculty Development Coordinator hands off approved promotions to CAS Faculty Affairs Coordinators.
  • The CAS' Faculty Affairs Coordinator will notify the unit, via email, when the requested reappointment and promotion has been approved. The Faculty Affairs Coordinator will provide a CAS Reappointment and Promotion Spreadsheet to the unit. The unit will populate the sheet and return it to the CAS Faculty Affairs Coordinator.
  • CAS Faculty Affairs Coordinator will use the reappointment spreadsheet to create the letter of offer through the mail merge process.
  • The CAS' Faculty Affairs Coordinator will submit the draft offer letter for final review and approval.
  • Upon receipt of approval, CAS Faculty Affairs Coordinator will route the reappointment packet for signatures.
    • CC
      • A&S Budget Office
      • Campus HR Service Center
      • Unit
  • If any changes to the offer letter are needed after approval, fill out an addendum ´Ú´Ç°ù³¾.Ìý

For 100% Appointments:Ìý

  • The CAS Faculty Affairs Coordinator will submit the draft offer letter to the Office of Faculty Affairs for review and approval.
  • Once approved by the Office of Faculty Affairs, the CAS Faculty Affairs Coordinator routes offer letter for all signatures with cc: to the following:
    • Unit Program Coordinator;
    • Human Resources Service Center (HRSC@colorado.edu);
    • College of Arts and Sciences' Budget Office
  • Appointment entered in HCM (Human Resources software) by Human Resources Service CenterÌý

For Less than 100% Appointments:Ìý

  • The College of Arts and Sciences' Faculty Affairs Coordinator routes offer letter for all signatures with cc: to the following:
    • Unit Program Coordinator;
    • Human Resources Service Center (HRSC@colorado.edu);
    • College of Arts and Sciences' Budget Office
  • Appointment entered in HCM by Human Resources Service CenterÌý

Off-Cycle PromotionsÌý

  • Promotion for Non-Tenured Faculty should occur during their normal reappointment cycle.
  • The unit will send all off-cycle promotion requests at the same time as all normal reappointment dossiers are submitted.
    • The unit will submit the Faculty Member’s most recent completed electronic reappointment dossier (PDF) from the previous reappointment cycle for each non-tenure track faculty member undergoing off-cycle Promotion.
    • In addition to the previous Dossier, the unit must submit the following documents:
      • A new Chair’s letter
      • A department vote authorizing Promotion
      • The FCQ scores for all courses taught by the faculty member that were taught after the previous reappointment Dossier was submitted
      • For faculty members undergoing promotion, both the Checklist and the Chairs Letter must indicate that a Promotion is being requested.
    • Each e-dossier should clearly indicate the faculty member’s name and unit.
    • Units are encouraged to keep a duplicate soft copy.
    • Please submit all Instructor (Teaching Faculty) off-cycle promotion requests via EMAIL to CAS-Faculty@colorado.edu.
  • Upon receipt of the off-cycle promotion e-dossier, the CAS Faculty Development Coordinator will review the materials for inclusion of all required documentation.
  • The CAS Faculty Development Coordinator will submit the promotion e-dossier to the Associate or Divisional Dean for review and recommendation.
  • The Associate or Divisional Dean will provide recommendation of promotion to the CAS' Faculty Development Coordinator.
  • CAS Faculty Development Coordinator hands off approved promotions to CAS Faculty Affairs Coordinators.
  • The CAS' Faculty Affairs Coordinator will notify the unit, via email, when the requested promotion has been approved.
  • The unit generates a draft Addendum, specifying the following changes to the faculty member’s most recent Letter of Offer:
    • Job Title and Working Title (if applicable)
    • Salary (if applicable)
    • Please note: an off-cycle promotion will not change the reappointment cycle. The end date of the original Letter of Offer will remain unchanged.
  • The unit sends drafted Addendum to CAS-Faculty@colorado.edu
  • The CAS Faculty Affairs Coordinator will review the draft Addendum for final review and approval.
  • Upon receipt of approval, CAS Faculty Affairs Coordinator will route the Addendum for signatures.
    • CC
      • A&S Budget Office
      • Campus HR Service Center
      • Unit
  • If any changes to the offer letter are needed after approval, fill out an addendum ´Ú´Ç°ù³¾.Ìý

For 100% Appointments:Ìý

  • The CAS Faculty Affairs Coordinator will submit the draft Addendum to the Office of Faculty Affairs for review and approval.
  • Once approved by the Office of Faculty Affairs, the CAS Faculty Affairs Coordinator routes the Addendum for all signatures with cc: to the following:
    • Unit Program Coordinator;
    • Human Resources Service Center (HRSC@colorado.edu);
    • College of Arts and Sciences' Budget Office
  • Appointment entered in HCM (Human Resources software) by Human Resources Service CenterÌý

For Less than 100% Appointments:Ìý

  • The CAS Faculty Affairs Coordinator routes Addendum for all signatures with cc: to the following:
    • Unit Program Coordinator;
    • Human Resources Service Center (HRSC@colorado.edu);
    • College of Arts and Sciences' Budget Office
  • Appointment entered in HCM by Human Resources Service CenterÌý

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Reviewed 26 February 2025

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